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AI Labs / PTO Central
AI Labs · PTO CentralTime off that
knows the rules.
PTO Central replaced spreadsheets at a Chicago trading firm with one system that enforces every policy in code — accruals, carryover, Chicago Paid Leave and market holidays — with an AI scheduler that never acts without the employee's say-so.
Talk to us: 312-432-4480Email us16validation rules on every work-from-home swap
5 minAI confirmation token — no silent actions
4market & federal holiday calendars in one view
57pages, with every release verified
The rules engine
Policy, turned into code that can't drift
# the leave policy, as the engine enforces it
vacation 10 / 15 / 20 days a year by tier, accrued monthly
sick+CPL 1 hr per 40 worked · 40 hr/yr cap
carryover sick ≤ 60 hr · Chicago Paid Leave ≤ 16 hr (ordinance)
personal 16 hr up front · prorated · use it or lose it
resolve city → state → default policy
policy page generated from the same constants — docs can't disagree
- Hard stops where the law requires them; warnings where a manager should decide
- Bereavement, FMLA, jury duty, voting and military leave built in
- Year-end carryover runs automatically, with a five-way safeguard for manual runs
- Work-from-home day swaps with 16 checks — same department, one per week, two-week window, holiday-aware; unanswered requests expire in 3 business days
- Private 'use it or lose it' nudges at four checkpoints through the year
The AI Smart Scheduler
An assistant that plans with you — and waits for your yes
Knows your policy
Policy questions are forced through a search of the company's own policy documents before the assistant answers — cited, not guessed.
Checks, doesn't assume
About 15 tools: balances, team coverage, holidays, validation. It must look up the day of the week rather than guess — no AI date mistakes.
Human in the loop
Every action needs a one-time confirmation that expires in 5 minutes, calls are rate-limited, and every tool call is audited.
Plugs into other AI tools
The same capabilities are published through a standard AI integration so other assistants can use them safely.
Everyday power
Built for employees, managers and the operations room
One calendar
Team time off beside exchange and federal holidays, iCal export for Outlook and Google, and a no-login wall display that refreshes every 10 minutes.
Notifications your way
Branded emails with a preview center; managers choose immediate, daily, weekly, biweekly or monthly digests.
Workforce analytics
Who's out in the next 14 days, year-end forfeit forecasts, pending-request aging and year-over-year trends — export to PDF, CSV or HTML.
Security & audit
Four roles, 30-minute idle timeout, 15-minute lockout, forced logout, and every change that touches time off audited.
Operations built in
Scheduled backups, transactional restore with a safety copy first, and ten administration tools in one release.
Self-documenting
Automated walkthrough videos with AI narration and 25 narrated interactive guides.
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Let’s talk
Have a policy that lives in a spreadsheet?
We turn complicated rules into software that enforces them — and explains itself. Call or email a Haventech engineer.